Author Guidelines

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors who do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission is a Word file, created using the appropriate document template of the Journal of Artificial Intelligence and Technology.
  • The text adheres to the technical requirements outlined in the Author Guidelines.
  • I have read and understand the copyright and license agreement.
  • I have read the Conflict of Interests Policy and agree to declare any conflicts involving myself or my co-authors in the "Comments for the Editor" field. If there are no conflicts, I will declare that there are no conflicts in the "Comments for the Editor" field.

Author Guidelines

Submission to this journal proceeds totally online. Use the following guidelines to prepare your article. 

Submission Template

For our Microsoft Word submission template, please download the file here

Article Types

The following article types are included in the Journal of Artificial Intelligence and Technology:

  1. Original Research Article: report of original research findings and data.
  2. Review: critically examines the body of research on a particular subject and give insights/informed opinions on the direction and future of the research field.

Manuscript Presentation

  1. Length: original research articles submitted to this journal should conform to a maximum length of 8 pages when formatted using our double-column template provided in the submission template, which summarizes current research in a particular area, and has a maximum length limit of 12 pages. These guidelines include all content, such as the abstract, figures, references, and appendices.
  2. Format: papers must be typed in a font size no smaller than 12 pt and should be in standardized fonts such as Times New Roman or Arial. All pages should be numbered. Authors should not copy the format of the published journal.
  3. Language, spelling, and grammar: all papers must be written in English. If English is not your first language, you should ask an English-speaking colleague to proofread your paper.
  4. Author affiliations: these should immediately follow the title. For multiple-authored articles, list the full names of all the authors, followed by their email addresses. If an author's present address is different from the address at which the work was carried out, this should be given as a footnote. All co-authors must be listed on the manuscript submission and peer review sites as part of the submission process.
  5. Abstract: this should be informative and suitable for direct inclusion in abstracting services as a self-contained article. It should not exceed 300 words. It should indicate the general scope and also state the main results obtained, methods used, the value of the work, and the conclusions drawn. No figure numbers, table numbers, or references should be included. 
  6. Tables: tables should be referred to explicitly in the text. Tables should be referred to in numerical order.
  7. Funding: You should list all funding sources in the Acknowledgments section. You are responsible for the accuracy of their funder designation.

Cover Letter

  1. Cover letters are required for all submissions.
  2. Cover letters must include a statement of originality and confirmation that this paper has not been submitted to any other journals.
  3. If your manuscript has previously been submitted to this or any other journal and subsequently rejected, you must provide copies of all correspondence involving the earlier submission, including the final decision letter. You must also include an additional document detailing how you have improved your paper from the previous rejected version. Please upload this document alongside both your submitted manuscript file and your cover letter. Failure to do so may cause delays or interruptions to paper processing and will result in the rejection of your manuscript.
  4. If your manuscript was previously a conference paper, please attach the paper and details of how the manuscript has been expanded. 

Information of Consent

Authors should ensure that the individual rights of all the participants who are involved in the study are protected. Identifying details (eg, names and dates of birth) of the participants that were studied should not be published in written descriptions, photographs, and genetic profiles unless the information is essential for scientific purposes and the participant (or parent or guardian if the participant is incapable) gave written informed consent for publication. 

Artificial Intelligence

This journal follows Committee on Publication Ethics (COPE) guidelines for the use of artificial intelligence in manuscript writing, which state that authors should not list a generative AI technology as a co-author or author of any submitted manuscript:

AI tools cannot meet the requirements for authorship as they cannot take responsibility for the submitted work. As non-legal entities, they cannot assert the presence or absence of conflicts of interest nor manage copyright and license agreements.

Authors who use AI tools in the writing of a manuscript, the production of images or graphical elements of the paper, or the collection and analysis of data must be transparent in disclosing in the Materials and Methods (or similar section) of the paper how the AI tool was used and which tool was used. Authors are fully responsible for the content of their manuscript, even those parts produced by an AI tool, and are thus liable for any breach of publication ethics. 

Archiving Policy

Articles are digitally archived in PKP PN.

Correction Policy

To maintain the integrity of the scientific record and avoid inconsistencies downstream, minor corrections that do not affect the scientific understanding of the paper (for example, formatting or typographical errors or preference of wording) may be rejected if submitted post-publication.

The correction procedure depends on the publication stage of the article, but in all circumstances, a correction notice is released as soon as possible:

Early Access publication: We will consider replacing the Early Access version with an updated version that corrects the error and notes the changes that have been made and the date(s) on which the changes were made (in a correction notice at the end of the article).

Publication in an issue: If the article has already appeared in an issue, a correction notice will be released in the next available electronic and print issue. The online version of the article will link to the correction notice.

Retraction Policy

Retractions are considered by journal editors in cases of evidence of unreliable data or findings, plagiarism, duplicate publication, and unethical research. All retraction notices explain why the article was retracted. A retraction notice will also be published in the next available electronic and print issue.

Editors should consider retracting a publication if:

  • They have clear evidence that the findings are unreliable, either as a result of major error (eg, miscalculation or experimental error), or as a result of fabrication (eg, of data) or falsification (eg, image manipulation).
  • It constitutes plagiarism.
  • The findings have previously been published elsewhere without proper attribution to previous sources or disclosure to the editors, permission to republish, or justification (ie, cases of redundant publication).
  • It contains material or data without authorization for use.
  • Copyright has been infringed or there is some other serious legal issue (eg, libel, privacy).
  • It reports unethical research.
  • It has been published solely on the basis of a compromised or manipulated peer review process.
  • The author(s) failed to disclose a major competing interest, it would have unduly affected interpretations of the work or recommendations by editors and peer reviewers.


All listed authors should have contributed to the manuscript substantially and have agreed to the final submitted version. The corresponding author or a person who is submitting the article must provide details (full name, institutional affiliation, address for communication and e-mail address) for all the authors. It is corresponding author's responsibility to notify all the authors of the article regarding submission and further process related to the submitted article. 

Authors are expected to carefully consider the list and order of authors before submitting their manuscript and provide a definitive list of authors at the time of the original submission. Any addition, deletion, or rearranging of author names in the authorship list should only occur prior to the manuscript's acceptance and with the Journal Editor-in-Chief's approval.

To request such a change, the Editor-in-Chief must receive the following from the corresponding author:

  1. The rationale for the revised author list.
  2. Written confirmation (e-mail, letter) from all authors that they agree with the addition, removal or rearrangement. 

Preprint Policy

The journal accepts articles previously published on preprint servers. You are requested to update any pre-publication versions with a link to the final published article. You may also post the final published version of the article immediately after publication.

Conflict of Interest

All authors should disclose in their manuscript any financial and personal relationships with other people or organisations that could be viewed as inappropriately influencing their work. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, paid expert testimony, patent applications/registrations, and grants or other funding. 

Research Data

We strongly endorse The FAIR Data Principles and believe that where ethically and legally feasible, all research data should be findable, accessible, interoperable, and re-usable. We encourage authors of articles published in our journal to share their research data including, but not limited to: raw data, processed data, software, algorithms, protocols, methods, and materials.

Subject to appropriate ethical and legal considerations, authors are encouraged to:

  • Share your research data supporting the results in the paper in a relevant public data repository.
  • Provide a data availability statement linking to your data and describe how the data can be accessed, or use the statement to confirm the reason why sharing your data is not possible.
  • Cite this data in your research and include a persistent identifier (e.g., a DOI for the data, or an accession number).

Data Availability Statement

If you're submitting your paper with a data-sharing policy, then you'll be prompted to provide a data availability statement with your submission. A data availability statement tells the reader where the research data associated with a paper is available, and under what conditions the data can be accessed. They also include links (where applicable) to the data set.


Authors may appeal if they feel that the decision to reject was based on: i) a major misunderstanding over a technical aspect of the manuscript; or ii) a failure to understand the scientific advance shown by the manuscript. Appeals requesting a second opinion without sufficient justification will not be considered. To appeal, please contact the Journal Editorial Office by email, quoting your manuscript number. Appeals will only be considered by the original submitting author.


We welcome complaints because they give us the chance to do better, and we'll respond to them promptly and constructively. We address the following complaints:

  • Complaint about scientific content
  • Complaint about processes
  • Complaint about publication ethics

The complaint should, in the first instance, be handled by the Editor-in-Chief(s) responsible for the journal and/or the Editor who handled the paper. If they are the subject of the complaint, please contact the Managing Editor. To complain, please contact the Journal Editorial Office by email, quoting your manuscript number.

Advertisement Policy

As of right now, the journal has not opted for advertising, and no advertisements will be published in the paper journal, on the official website of the journal, etc.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.